How to print an email

How to print an email: open the message, press Ctrl+P or Cmd+P (or pick Print from the three-dot menu), choose your printer and click Print. If there is no printer nearby, save the email as a PDF first and print it from a phone, a shipping store or a library. Attachments print separately from the message.

How to print an email in each client

Every mail client prints through the system print dialog. The only thing that changes is where the Print command hides.

Client-specific detail: print an email from Gmail, print an email from Outlook, print from iPhone or iPad and print on a Mac.

Have the email as a file (EML, MSG, MBOX)? Convert it to PDF in your browser: nothing is uploaded.

Step by step on a computer

1. Open the message. If you need the full thread, expand every reply; if you need one reply, open just that one.
2. Press Ctrl+P (Windows) or Cmd+P (Mac). In Gmail and Outlook on the web, use the Print item in the menu instead, because the browser shortcut prints the whole inbox view.
3. Select the printer. Set pages to All, or type a page range to skip the long quoted history at the bottom.
4. Check the preview for cut edges. If a wide table or image runs off the page, switch to landscape or lower the scale.
5. Click Print.

The same dialog can print to a file: choose Save as PDF as the printer and you get a searchable PDF instead of paper. That is the route for records; see print an email to PDF.

Where can I print an email when I have no printer

Searches like "where can I print something from my email near me" usually come from people on a phone with a document due. The practical answer is to turn the email into a PDF first, because print counters and self-service kiosks accept PDFs from a USB stick, a phone or an emailed file, but cannot log into your mailbox.

1. Save the email as a PDF on your phone or computer (Print, then Save as PDF or Save to Files).
2. Take it to a place that prints: shipping and office supply stores, copy shops, hotel business centers, and most public libraries. Many accept the file by email to a store address or by uploading on their website; others want it on a USB drive.
3. Print the PDF there, and delete it from the shop's computer or kiosk afterward if you uploaded it.

If the email itself is sensitive, print only the attachment or the relevant page range. A PDF made from a saved email keeps the text selectable, so it prints at full quality at any size.

Printing attachments and email files

Print sends the message body to the printer, not the attached files. A PDF or Word attachment has to be opened and printed on its own, which is why "print email with attachments" is its own problem; the reasons and the Outlook shortcut are on print an email with attachments.

If what you have is an email file rather than a mailbox, for example an .eml downloaded from Gmail or a .msg forwarded from Outlook, open it in the SaveMail converter. The message renders in your browser with the full header block, the body and a list of attachments with names and sizes; press Save as PDF and the browser's print dialog opens, where you can also pick a physical printer. The file is parsed in the tab, nothing is uploaded, and attachments can be downloaded one by one or as a ZIP and printed separately.

Scan to email and print to email: the other direction

Two phrases in this cluster go the opposite way. Scan to email is a printer feature: the device scans paper and sends the scan to an address you type on its panel, usually as a PDF. It needs the printer's own SMTP settings, configured in the printer's web interface, not anything in your mail client. Print to email means the same thing most of the time, or refers to printer-maker services that give a printer its own email address so you can print by sending it a message. Both are printer settings; your mail client only receives or sends the file.

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